Event Rentals Party-Reunion-Graduation Planner
Parties, reunions and graduations are a wonderful opportunity to gather and celebrate special occasions with friends and family. They require quite a bit of planning and preparation, but the rewards are great. Proper planning of an event, paying close attention to detail, can make the difference between a great event and one that your guests will never forget! Whether you are planning a party, reunion, graduation, trade show, corporate party, wedding or any other special event, Event Rentals is the source for all you special event needs.
6-8 Weeks Before Your Party
Set a Budget.
Choose the type of party (buffet, sit-down dinner, etc)
Decide on date, time and place.
Contact Event Rentals for our complimentary planning services.
Prepare a guest list with addresses and phone numbers.
3-4 Weeks Before The Party
Address and mail invitations.
Plan food and beverages to serve.
Contact catering services if required.
Arrange for extra help, such as a bartender, cook, server, or baby-sitter.
With the help of your Event Rentals Special Events Consultant, decide on your seating arrangement. Would you like round tables or square tables. How many people would you like seated at each table? If party will be held outside decide on type and size of tent needed. Color schemes, decorations or use our online quote request form.
Decide on type of music service if any.
Contact DJ service if required.
Contact Photography services if required.
1-2 Weeks Before The Party
Call to confirm all orders and extra help (photographer, DJ, bartenders, servers…)
Create an attending guest list from the RSVP’s you've received.
Confirm that all final payments due for services have been paid.
The Day Before The Party
Clean your home or yard.
Set out supplies for party.
Create a time chart of the day of the party and list takes with the times that they need to be completed. This is helpful for anyone who is helping with the final party setup and preparation.
